ONCE REGISTERED IN THE SYSTEM OF AWARD MANAGEMENT (SAM)
FAMILIARIZE YOURSELF WITH DOD CONTRACTING PROCEDURES:
TYPES OF CONTRACTS:
Firm-Fixed-Price - See FAR 16.2 -Visit: http://farsite.hill.af.mil/VFFARA.HTM
For Construction Contracts: Ensure you have Bonding. A surety bond provides a form of guarantee that you will complete the work that you have committed to perform. Often referred to as a performance bond, the surety bond guarantees that you have the financial resources to complete the job from start to finish. Through its Surety Bond Program the SBA can guarantee bid, performance, and payment bonds for contracts up to $2 million for small businesses that cannot obtain bonds through regular commercial channels.
For more information please visit: Small Business Administration
For Services Contracts: Ensure you review/comply with Wage Determination and other government requirements. Wage Determination is the listing of wage rates and fringe benefit rates for each classification of laborers and mechanics which the Administrator of the Wage and Hour Division of the U.S. Department of Labor has determined to be prevailing in a given area.
For more information please visit: http://www.wdol.gov/
WIDE AREA WORK FLOW (WAWF): A Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle. The goal is to enable authorized Defense contractors and DoD personnel the ability to create invoices and receiving reports and access contract related documents.
For more information please visit: http://www.dfas.mil/ecommerce/wawf/info.html
CONTRACT MANPOWER REPORTING (CMRA): Designed to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts providing services to the Department of the Army from contractors and Army activities requiring contracted services from supporting contracting offices. The data reported utilizes an application called CMRA to capture the required information.
For more information please visit:
FEDERAL BUSINESS OPPORTUNITY: To identify current contracting opportunities, consult the available government resources. Federal agencies use this site to communicate their buying requirements to potential suppliers. All federal contract solicitations with a value of at least $25,000 are published on FedBizOpps. Government agencies publish the solicitations on FedBizOpps, and provide detailed information on how and when vendors should respond. To make it easier to find a requirement from a particular agency, place the agency's DODAAC (The first six digit numbers from the Solicitation) on the fbo search box.
For more information please visit: https://www.fbo.gov
FEDBID: Federal organizations, including GSA and the Departments of Defense, Homeland Security and State, have used FedBid to procure commodities and simple services. During the Buy competition, Sellers have the opportunity to submit a single Bid or multiple Bids that decrease in price.
GENERAL SERVICES ADMINISTRATION (GSA): GSA Schedules are fast, easy, and effective contracting vehicles for both customers and vendors. For GSA Schedules, GSA establishes long-term, government-wide contracts with commercial companies to provide access to millions of commercial products and services at volume discount pricing.To become a GSA Schedule contractor, a vendor must first submit an offer in response to the applicable GSA Schedule solicitation. GSA schedule vendors can submit their contract proposals, offers and modifications over the Internet via GSA's eOffer system, which simplifies the contracting process from submission of proposal to awards.
SMALL BUSINESS PROGRAMS ASSISTANCE: Provides small businesses with subcontracting procurement opportunities, outreach programs, and training.
Local Puerto Rico SBA Office:
US Small Business Administration
Plaza Scotia Bank, Suite 510
273 Ponce De Leon Avenue
San Juan PR 00917-1930
MARKET YOUR BUSINESS
ONCE YOU HAVE REGISTERED YOUR BUSINESS CONTACT THE CONTRACTING OFFICE AND PRESENT YOUR BUSINESS.
PARTICIPATE IN OUTREACH ACTIVITIES. OBTAIN INFO FROM LOCAL SBA OFFICE.
SUBCONTRACTS: For some small businesses, subcontracting to a Prime Vendor is a great way to "get a foot in the door" of government contracting. In this arrangement, you can provide goods or services that support a larger initiative that you couldn't handle on your own. And it's a great way to gain valuable experience!
TEAMING/JOINT VENTURES: A joint venture is when two or more businesses enter a temporary partnership. This partnering is usually associated with a specific contract or product that it is mutually beneficial to both businesses.
MENTOR PROTÉGÉ AGREEMENTS: SBA's Mentor-Protégé program enhances the capability of 8(a) participants to compete more successfully for federal government contracts. As a small business owner, you can join the Mentor-Protégé Program as either the mentor or the protégé.
PROCUREMENT TECHNICAL ASSISTANCE CENTERS (PTACS) - PUERTO RICO INDUSTRIAL DEVELOPMENT COMPANY (PRIDCO)
Procurement Technical Assistance Centers (PTACs), are charged with assisting businesses in learning how to do business with federal, state, and local governments. PTACs are a local resource available at no or nominal cost that can provide assistance to business firms in marketing their products and services. They offer training to businesses on how to research and bid on contracts, assist with registration requirements, provide bid-matching services, and assist with pre and post contracting issues SYSTEM OF AWARD MANAGEMENT (SAM): A Federal Government owned and operated free web site that consolidates the capabilities in CCR/FedReg, ORCA, and EPLS. Future phases of SAM will add the capabilities of other systems used in Federal procurement and awards processes. You need to register your business with the federal government's SAM, the primary database of vendors doing business with the federal government. Federal Acquisitions Regulations (FAR) require all prospective vendors to be registered in SAM prior to the award of a contract, basic agreement, basic ordering agreement, or blanket purchase agreement.
Local Puerto Rico PRIDCO Office:
355 FD Roosevelt Ave
Hato Rey PR 00918
Tel: 787-758-4747 x2242
With a little patience, persistence and perseverance on your part - your efforts will be rewarded in the long run.